*DISTRICT & COUNTY CHAIRMAN’S ASSOCIATION
            (DCCA)
PLAN OF ORGANIZATION
PREAMBLE
We, the Republican Party district & county chairmen in North Carolina, dedicated to the sound principles fostered by that Party, conscious of our civic responsibilities and rights, firm in our determination to give our strength to preserving the American principle that government ought and must be of all the people, by all the people and for all the people do, for the purpose of uniting and coordinating our efforts for maximum power and efficiency, herewith, establish this instrument, The Plan of Organization of the North Carolina Republican Party District & County Chairman’s Association.
MISSION STATEMENT
To increase the effectiveness of district & county chairmen in the cause of good government through training, communication and informed participation in the political process. To provide party officials with an extension for the support of the aims and objectives of the North Carolina Republican Party.
ARTICLE I
MEMBERSHIP AND DUES
A. All Republican Party chairmen and vice-chairmen, present and past, in the one hundred (100) counties and thirteen (13) Congressional Districts of North Carolina shall be eligible to join and participate in the official affairs of the District & County Chairman’s Association in accordance with the provisions as set forth in the Plan of Organization.
B. Republican officials who are not Chairman or Vice-Chairman of the (100) County and (13) District parties and party activists are eligible for Associate, non-voting membership in the Association.
C. Annual dues will be determined by the Executive Committee and are due on 1 April of each year. Dues collected by the Association will be used only for the maintenance of the Association and will not be used in direct support of any candidate. Other uses of the funds may be determined by a vote of two-thirds (2/3) majority of the Executive committee.
ARTICLE II
OFFICERS
The Officers of the North Carolina Republican District & County Chairman’s Association (hereafter referred to as the Association) shall consist of a Chairman, Vice-Chairman, Secretary, Treasurer and an Assistant Treasurer. These officers shall be elected to a two year term of office at a special Caucus of paid regular members of the Association at the biennial North Carolina Republican State Convention. Eligibility to serve as officers shall include present and past chairmen or vice chairmen of the (100) counties and the (13) Congressional Districts of the NC Republican Party.   It shall be the duty of the State Republican Party Chairman to confirm the list of those persons eligible for membership.  Election shall be by majority vote of those paid regular members in attendance. The Chairman of the Association shall call the meeting to order or in his absence the Vice-Chairman shall act. The Chairman or in his absence the Vice-Chairman shall have the power to appoint the necessary committees and temporary officers at or before the convening of the meeting.
EXECUTIVE COMMITTEE
The Executive Committee of the Association shall consist of the Chairman, Vice-Chairman, Secretary and the Treasurer and one member from each of the Congressional Districts in the State. The Congressional District members of the Executive Committee must be active in the affairs of said District and shall be chosen in a caucus to be held at the Biennial Congressional District conventions by those eligible for regular membership in the Association. Election shall be by majority vote of those attending the caucus.  The Congressional District member shall be deemed, upon selection by the Congressional District convention, a regular member with voting privileges. 

ARTICLE III
POWERS AND DUTIES OF THE OFFICERS AND EXECUTIVE COMMITTEE
EXECUTIVE COMMITTEE
The Executive committee of the Association shall cooperate with District and State Committees in all elections, encourage qualified candidates for office at the local and state level and be an active partner in the management of the Association. The Executive Committee shall have the power to establish annual dues for members of the Association and to establish such committees as it deems relevant.
MEETINGS
The Executive Committee of the Association shall meet at least twice annually or on call of the Chairman after giving ten (10) days notice to all members or upon a similar call of one-third (1/3) of the membership of the Executive Committee. One meeting will be held annually at the State Convention and other meetings will be held as designated by the Officers of the Association.
The general membership shall meet at least once a year and that meeting is to be held at the State Convention. Additional meetings of the general membership may be held as called by the Executive Committee after giving ten (10) days notice to all members or upon a similar call of one third (1/3) of the general membership.
CHAIRMAN
The Chairman of the Association, with the advice and consent of the Executive Committee, shall have general supervision of the affairs of the organization. The Chairman shall call meetings of the Executive Committee as well as meetings of the general membership. The Chairman shall preside at all meetings of the Executive Committee and shall have the power to appoint necessary committees. The Chairman shall cooperate with Congressional District and State Party officers concerning matters involving the Association and assist those officers (when called upon) in matters of county party organization. The Chairman of the Association shall also assist county parties, when requested, in matters of local party organization in efforts to strengthen grassroots party building activities. The Chairman shall be an Ex-Officio member of all committees of the Association unless otherwise designated.
VICE-CHAIRMAN
The Vice-Chairman of the Association shall function as Chairman in the absence of the Chairman and shall exercise such other duties as may be prescribed by the Executive Committee. The Vice-Chairman shall be an Ex-Officio member of committees unless otherwise designated.
SECRETARY
The Secretary of the Association shall keep all minutes and records of the Association and maintain a roster of all members in good standing. Such records shall be available, upon request, to all members of the Association.
TREASURER
The Treasurer of the Association shall receive and disperse all funds of the Association as authorized by the Executive Committee and make a financial report at all Executive Committee meetings.  The Treasurer is also responsible for filing all required reports to the NC State Board of Elections in a timely manner.  The Treasurer of the Association is authorized to disburse, without prior authorization from the Executive Committee, up to $250.00 for the maintenance of the Association.  Receipt for said disbursement shall be available, upon request, to the Executive Committee of the Association.

ASSISTANT TREASURER
The Assistant Treasurer of the Association will assist the Treasurer of the Association with any assistance deemed necessary by the Executive Committee of the Association, at the request of the Treasurer.  The Assistant Treasurer must follow the same guidelines as the Treasurer, set forth in The Plan of Organization. 
ARTICLE IV
VACANCIES AND REMOVALS OF
A.  OFFICERS OF THE ASSOCIATION
In the case of the death, resignation, discontinuance of residence or removal of any officer of the Association, the Executive Committee shall fill the vacancy at its next meeting.
B.   MEMBERS OF THE EXECUTIVE COMMITTEE
In the event of a vacancy or in the case of the death, resignation, discontinuance of residence or removal of any member of the Executive Committee, the Executive Committee from that Congressional District shall choose a replacement at the following meeting of the Congressional District Executive Committee.
C.  REMOVAL OF OFFICERS OR MEMBERS OF THE EXECUTIVE COMMITTEE
Any officer or member of the Executive Committee of the Association may be removed by a two-thirds (2/3) majority vote of the Executive Committee after being furnished with notice of the charges against him signed by not less than one -third (1/3) of the members of the committee and allowing at least thirty (30) days to appear and defend himself; provided further that said
cause of removal shall be confined to gross inefficiency, Party disloyalty or failure to act in compliance with The Plan of Organization of the Association. Such removal may be appealed to the Association Appeals Committee within twenty (20) days and their decision shall be final.
For the purposes of the Plan of Organization, “Party Disloyalty” shall be defined as actively supporting a candidate of another party, or an independent candidate running against a nominee of the Republican Party.
ARTICLE V
OFFICIAL RECORDS

Minutes shall be kept by all committees and at all conventions where official actions are taken by the Association and copies provided to appropriate party officials upon request.
ARTICLE VI
AMENDING THE PLAN OF ORGANIZATION
The Plan of Organization of the Association may be amended by majority vote of any general membership meeting of the Association at which a quorum is present. A quorum shall consist of one-third (1/3) of the membership with no proxy voting. Amendments may also be proposed by the Executive Committee to the general membership. Any proposed amendment to the Plan of Organization should be received by the Secretary of the Association at least ten (10) days prior to the general meeting of the Association.
ARTICLE VII
PROXY VOTING
No proxy voting shall be allowed at any meeting or convention held pursuant to this Plan.

ARTICLE VIII
APPLICABILITY AND EFFECTIVENESS OF THE PLAN OF ORGANIZATION
A. Upon adoption of The Plan of Organization of the Association at the initial meeting of District & County Chairmen all provisions of The Plan of Organization not inconsistent with the State Plan of Organization shall be the governing authority of the Association.
B. Roberts Rules of Order newly Revised shall govern all proceedings of The Association, except when inconsistent with The Plan of Organization or Convention Rules duly adopted.
__________________________________________________________________________
* As used herein, the “District and County Chairman’s Association” shall also be known by its former name, that being the North Carolina Republican County Chairmen’s Association and, in so doing, shall refer to that organization identified as such in Article VI, Section B–1-c of the North Carolina Republican Party Plan of Organization.